AI agents for UK dental practices, private clinics, physiotherapy, gyms and spas. Automate appointment booking, patient communications, review management and admin — so your practitioners can focus on care, not paperwork.
Average appointment no-show rate without automated reminders
Monthly cost of a full-time receptionist in the UK
Of patient/client queries are routine and fully automatable
Every hour spent on admin and booking is an hour not spent on patients. AI fixes that.
The average UK clinic loses 25–35% of appointment revenue to no-shows and late cancellations. Without automated reminders and confirmation sequences, every gap in your diary is lost income.
Phone lines clogged with appointment requests, rescheduling and FAQs means reception staff can't do anything else. And when they're busy, calls go unanswered — and patients book elsewhere.
A Google rating below 4.5 stars loses you patients before they even make contact. Most practices don't have time to respond to reviews consistently, missing a critical trust signal.
NLW increases and employer NIC rises mean reception and admin roles cost significantly more than two years ago — with no increase in the revenue they generate.
Each agent handles a specific function — deployed together, they replace several admin and reception roles
Handles appointment requests 24/7 via web chat, email and phone. Books, confirms and schedules patients and clients automatically — with no receptionist involvement for routine bookings.
Sends automated appointment reminders by SMS and email at configured intervals. Reduces no-shows by up to 40%. Follows up on missed appointments and prompts rebooking.
Answers routine patient and client queries 24/7 — services offered, pricing, availability, directions, insurance queries. Escalates clinical questions to the appropriate practitioner.
Responds to Google, Trustpilot and NHS reviews professionally within hours. Encourages satisfied patients to leave reviews. Protects and builds your online reputation automatically.
Sends invoices, processes payment confirmations and chases outstanding balances professionally. Maintains accurate payment records and flags overdue accounts automatically.
Manages patient communication logs, consent form follow-ups and regulatory documentation. Keeps your compliance records current without manual data entry.
The functions AI replaces typically require 2–3 reception and admin staff members
| Function | Cost with Staff | Cost with AI | Availability |
|---|---|---|---|
| Appointment booking & reception | £2,000–£3,000/mo (receptionist) | £99/mo | 24/7, zero wait times |
| Appointment reminders | £500–£800/mo (admin staff time) | Included in Clinic package | Automated, proven to cut no-shows |
| Patient enquiries | £800–£1,400/mo (admin staff) | Included in Clinic package | Instant, 24/7 response |
| Review management | £400–£700/mo (marketing admin) | Included in Full Stack | Responds within hours |
| Full admin package | £3,700–£5,900/mo+ | From £399/mo | 24/7, 365 days, zero NI |
No long contracts. Cancel anytime. Setup included on all plans.
One agent — pick the function that matters most right now
The three agents that handle the highest-volume admin tasks
All six agents — replace the equivalent of 3–4 admin and reception roles
Let AI handle the bookings, reminders and admin so your team can focus on what they trained for.
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